Current Vacanies - R&M Williams Ltd

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Current Vacancies

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Project Manager

Project Manager

Reporting to: Operations Manager/Contracts Manager/Director

Purpose of role: Responsible for the overall performance of the project under his/her control in respect of health & safety, time, cost and quality.

Key Responsibilities (including but not limited to):

Pre-Construction:

Attendance at tender interviews as required
Production of Health & Safety and Environmental Plans for projects
Taking part and or chairing design development meetings
Chairing pre-let package meetings with sub-contractor / package contractors
Production of a Quality Plan for the project
Production of a Procurement Schedule
Production of a request for information system (RFI) from the design team
Ensuring all pre-start planning conditions have been satisfied and contact established with building control.

Construction:

Taking the lead and monitoring of the project teams’ performance
Monitoring and maintaining control over the programme, procurement schedule and environmental plan
Ensuring that information is received in a timely way via regular upkeep of the RFI schedule
Chairing coordination meetings with sub-contractors to ensure smooth running of the project
Monitoring Health & Safety and Environmental performance through close liaison with specialist internal managers of these disciplines
Managing the relationship with the client to the best effect
Chairing the main project progress meeting with a comprehensive progress report as per the company template
Writing contractual notice letters in line with whatever form of contract is in use
Managing the relationship with the design team regardless of the form of procurement
Providing all necessary information for the preparation of the health and safety files
Preparing and chairing the internal monthly project review meetings
Identifying risk and managing it out of the project

Post-Construction:

Ensuring any snags remaining at handover (or any that arise post-handover) are dealt with as a matter of urgency
Assisting the client care team in the resolution of any latent defects
Liaison with marketing team to ensure that positive aspects are captured for promotion of the company, as well as identifying any lessons learnt.

Relevant Experience, Qualifications and Key Attributes:

Leadership
Ability to work as part of a team
Confidence and ability to communicate
Ability to resolve disputes
Commercial awareness
Problem solving skills
Ability to motivate others.
In possession of CSCS card and SSSTS/SMSTS as a minimum

Contracts Manager

Contracts Manager

Reporting to: Operations Manager/Director

Purpose of role: Responsible for the overall performance of the project under his/her control in respect of health & safety, time, cost and quality.

Key Responsibilities (including but not limited to):

Pre-Construction:

Attendance at tender interviews as required
Production of Health & Safety and Environmental Plans for projects
Taking part and or chairing design development meetings
Chairing pre-let package meetings with sub-contractor / package contractors
Production of a Quality Plan for the project
Production of a Procurement Schedule
Production of a request for information system (RFI) from the design team
Ensuring all pre-start planning conditions have been satisfied and contact established with building control.

Construction:

Taking the lead and monitoring of the project teams’ performance
Monitoring and maintaining control over the programme, procurement schedule and environmental plan
Ensuring that information is received in a timely way via regular upkeep of the RFI schedule
Chairing coordination meetings with sub-contractors to ensure smooth running of the project
Monitoring Health & Safety and Environmental performance through close liaison with specialist internal managers of these disciplines
Managing the relationship with the client to the best effect
Chairing the main project progress meeting with a comprehensive progress report as per the company template
Writing contractual notice letters in line with whatever form of contract is in use
Managing the relationship with the design team regardless of the form of procurement
Providing all necessary information for the preparation of the health and safety files
Preparing and chairing the internal monthly project review meetings
Identifying risk and managing it out of the project

Post-Construction:

Ensuring any snags remaining at handover (or any that arise post-handover) are dealt with as a matter of urgency
Assisting the client care team in the resolution of any latent defects
Liaison with marketing team to ensure that positive aspects are captured for promotion of the company, as well as identifying any lessons learnt.

Relevant Experience, Qualifications and Key Attributes:

Leadership
Ability to work as part of a team
Confidence and ability to communicate
Ability to resolve disputes
Commercial awareness
Problem solving skills
Ability to motivate others.
In possession of CSCS card and SSSTS/SMSTS as a minimum

Site Manager

Site Manager

Reporting to: Project Manager in the day-to-day on site performance of the project in respect of time, cost and quality.

Key Responsibilities (including but not limited to):

Quality control to ensure delivery to a high standard
Run or be involved with the daily briefings on site
Input to the planning and programming of activities to ensure delivery to schedule
Input into commercial management of projects
Ensure compliance with Company Safety Policy and Health and Safety Regulations, achieving maximum marks on health and safety audits
Where required, contribute and take part in, internal project reviews
Material ordering and reconciliation
Site measurement & setting out
Direct the necessary labour, plant, staff and equipment to achieve project completion on time, to specification and within budget
Delivering projects under the Considerate Constructors Scheme
Liaison with clients, design professionals and statutory bodies
Completing site administration tasks and managing project information
Monitor that the Buying team and Surveying department order the correct materials and sub-contract services in good time to meet contract objectives
Manage site teams by monitoring performance against contract targets and instigating any necessary corrective actions
Ensure that staff and operatives are managed and led effectively by developing the skills and attitudes of managers, leading to provision of a working environment that engenders high morale
Train and develop junior staff to meet current and assessed future requirements.

Relevant Experience, Qualifications and Key Attributes:

Ability to work as part of a team
Confidence and ability to communicate
Commercial awareness
Problem solving skills
Ability to motivate others
Technical construction knowledge.
Valid CSCS Card
Valid CITB Site Management Safety Training Scheme certificate
Valid First Aid at Work certificate
HNC/HND/NVQ Level 3-4 in Building Construction or similar
Computer literate.

To manage the financial and contractual administration of projects carried out by the Company, ensuring that general quantity surveying duties are performed to the highest standard and ensuring full contractual and monetary entitlement in the most advantageous terms to the Company.

Specific Responsibilities

Ensure that R & M Williams SHEQ standards, operating processes and company policies are understood and adhered to at all times and that, as far as is reasonably practicable, legislative requirements are complied with
Learn and understand the R&MW way of working ensuring that the processes are complied with and adopted into your daily disciplines.
Act in a professional manner in everything you do such that the Company’s reputation is enhanced.

Under supervision of your line manager:

Pre-contract

Assist in the preparation of tenders as directed including checking of quantities for major elements
Analyse tender quotations for exclusions and conditions and report to estimator

Project delivery

Ensure that you have full understanding of all bid allowances and that a detailed handover has been completed with the estimating team and you have clarity over the bid strategy and profit plan areas
Co-operate and work in partnership with the project team to ensure consistent delivery of successful projects in order to support the achievement of business unit objectives and to deliver target margins.
Support the Operations Manager to ensure that all significant project issues and correspondence and all necessary contractual processes have been observed, notices issued, records kept and documents stored by the team to protect the company’s position, seeking advice from the Commercial Manager where necessary
Provide advice to the management team on contractual, valuation and measurement matters.

Procurement

Prepare and implement the project procurement strategy with Operations Manager
Support the Procurement Department buying deals by ensuring they are communicated to subcontractors at tender stage and applied at order stage
Chair subcontract interview meetings in association with Operations team
Prepare subcontract enquiries including taking off quantities from drawings and formulating the tender list in consultation with the wider management team along with subsequent analysis and assessment of subcontract quotations.
Negotiate sub-contract packages to deliver the most favourable outcome for the company.
Draft and place sub-contract orders as and when authorised and ensure no subcontractors commence on site without a subcontract order fully completed.

Main Contract

Support the Operations Manager in providing monthly reports to the customer, ensuring that such reports contain accurate forecasts of our rolling draft final account, full information concerning variations and record contractual notices
Develop & maintain close relationships with customers, consultants & subcontractors to continuously improve customer experience, improve our Company position and obtain repeat & negotiated business
Evaluate submit and agree the price of C.V.I’s and contract Instructions provisional sums, VE etc
Prepare and agree monthly valuations with the clients representative and ensure same are invoiced, paid, in full and on time
Ensure that any agreement with client representatives is documented
Ensure that adequate records are kept in respect of any future claims
Prepare and submit alternative proposals for material and specifications to the client for approval
Prepare and agree the final account with the clients representative
Prepare and once approved by line manager submit all necessary contractual claims

Subcontract

Prepare and negotiate interim valuations and final accounts including all necessary measurement as well as making sure that any agreement of variations with supply chain is documented.
Measure, value, negotiate and check as necessary all subcontract interim and final account applications and process all associated payments in accordance with the Construction Act and/or other prevailing legislation
Inform the Commercial Manager of any possible claims by subcontractors and prepare and/or seek direction in preparing any necessary documentation/correspondence to protect the Company’s interests.
Prepare response to any claim for loss and expense, after liaison with their line manager

Financial

Having full project(s) profit and loss accountability
Competent use of company cost system
Manage the CVR process, in conjunction with the Operations Manager, understanding and accurately forecasting project values, costs & margins against the target margin and profit plan, and agreeing changes and solutions with the Contracts / Project Manager prior to implementation
Forecast cash on an accurate and timely basis, ensuring that the cash position of the project is maximised without compromising our contractual arrangements and relationships with either customers or subcontractors & suppliers
Ensure profit plans are understood for each scheme/project and monitor and deliver on agreed areas and work on identifying further areas for recovery.
Raise alarm signals to the Commercial Manager when the contract is straying outside the cost and profit parameters. Use best endeavours and seek to maximise margins in co-operation with the Operations Manager.
Monitor preliminaries / site management costs and advise the Operations Manager on action to be taken to remedy over-expenditure.
Prepare and present commercial elements at the site Monthly Contract Review Meeting

Legal / Dispute

Assist in the preparation of ‘claims’ or other means of dispute management to correct an imbalance of cost and value. To include drafting and sending contractual letters.
Study contract documents and advise on onerous conditions therein including the preparation of briefing notes for Operations Manager.
Upon receipt of contract, ensure that comparison of contract documents with tender documents is carried out and advise on any anomalies as well as ensuring that terms are in line with House Rules.

Other

Manage all of the People responsibilities for your team including undertaking and monitoring the completion of Performance & Development Reviews, supporting and coaching team members to achieve both individual and business objectives.
Attend site meetings as necessary.
Under supervision support in the collation of relevant documentation relating to insurance claims.
Maintain and continuously improve commercial /legal/contractual awareness.
Knowledge of and compliance with Group Delegated Authorities and Contracts Process.
Ensure compliance with document control system
Involvement in community engagement activities within and outside normal working hours
Working in one or more locations as required
Any other duties assigned.

Criteria

7 – 10 Years’ experience
BSc in Quantity Surveying or similar commercial related course
Professional qualification MRICS or MCIOB desirable
Good data interrogation skills
Line Management experience
Commercial Awareness with good legal/contractual knowledge and experience
Experience of Management accounts
Proficient in Microsoft office pparticularly Excel, Access and keen to extend knowledge on software packages
Commercial contracting experience
Re-measurement skills
Previous experience in construction or similar sector
Valid driving licence
CSCS card at appropriate level
Take responsibility for own development
Enthusiastic, committed and flexible

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Assistant Site Manager

Assistant Site Manager

Reporting to: Site Manager in the day-to-day on site performance of the project in respect of time, cost and quality.

Key Responsibilities (including but not limited to):

Quality control to ensure delivery to a high standard
Run or be involved with the daily briefings on site
Input to the planning and programming of activities to ensure delivery to schedule
Input into commercial management of projects
Ensure compliance with Company Safety Policy and Health and Safety Regulations, achieving maximum marks on health and safety audits
Where required, contribute and take part in, internal project reviews
Material ordering and reconciliation
Site measurement & setting out
Direct the necessary labour, plant, staff and equipment to achieve project completion on time, to specification and within budget
Delivering projects under the Considerate Constructors Scheme
Liaison with clients, design professionals and statutory bodies
Completing site administration tasks and managing project information
Monitor that the Buying team and Surveying department order the correct materials and sub-contract services in good time to meet contract objectives
Manage site teams by monitoring performance against contract targets and instigating any necessary corrective actions
Ensure that staff and operatives are managed and led effectively by developing the skills and attitudes of managers, leading to provision of a working environment that engenders high morale
Train and develop junior staff to meet current and assessed future requirements.

Relevant Experience, Qualifications and Key Attributes:

Ability to work as part of a team
Confidence and ability to communicate
Commercial awareness
Problem solving skills
Ability to motivate others
Technical construction knowledge.
Valid CSCS Card
Valid CITB Site Management Safety Training Scheme certificate
Valid First Aid at Work certificate
HNC/HND/NVQ Level 3-4 in Building Construction or similar
Computer literate.

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Assistant Quantity Surveyor

Assistant Quantity Surveyor

Assisting the Quantity Surveyor/Senior Quantity Surveyors with the financial and contractual administration of projects carried out by the region/division.

Specific Responsibilities

Ensure that RMW’s H&S standards, operating processes and company policies are understood, implemented and adhered to at all times and that, as far as is reasonably practicable, legislative requirements are complied with
Learn and understand the RMW way of working ensuring that the processes are complied with and adopted into your daily disciplines.
Act in a professional manner in everything you do such that the Company’s reputation is enhanced
Under close supervision of their line manager:

Procurement

Prepare and issue subcontract enquiries or trade packages including taking off quantities from drawings
Carry out analysis, assessment and comparison of subcontractors’ quotations for simple trades
Draft subcontract orders for approval by line manager

Main Contract

Assist in the evaluation of C.V.I’s and contract Instructions.
Assist in preparation of monthly valuation
Evaluate materials on site
Ensure that any agreements with client representatives are documented

Subcontract

Site Measurement of different trades
Prepare the evaluation of monthly payment applications for simple trades
Payment to Subcontractors on the finance system
Preparing details for subcontractors Final Accounts.
Ensure that any agreement of variations with supply chain is documented

Financial

Competent use of Company cost system
Prepare supporting information for the monthly CVR.
Assist in the preparation of cashflow forecasts
Ensure profit plans are understood for each scheme

Admin

File and distribute documents and drawings.
Working closely with members of the site team to ensure that all instructions are collated

Other

Ensure that you do not commit the business to binding agreements with either clients or sub-contractors without the express permission / authority of your line manager
Attend site meetings as necessary.
Under supervision support in the collation of relevant documentation relating to insurance claims.
Maintain and continuously improve commercial /legal/contractual awareness.
Learn and understand the Contracts Process
Ensure that the R&MW way of working and the processes incorporated therein are complied with and adopted into your daily disciplines.
Co-operate and work in partnership with the project team to ensure consistent delivery of successful projects in order to support the achievement of RMW’s business objectives and to deliver target margins.
Involvement in community engagement activities within and outside normal working hours
Working in one or more locations as required
Any other duties assigned

Criteria

Good GCSEs at Grade C or above to include Maths and English
Studying towards HNC, HND or BSC in Quantity Surveying or similar commercial related course
Proficient in Microsoft office particularly Excel and keen to extend knowledge on software packages
Numerate to high standard, able to analyse data and produce costs and information for final accounts.
Able to produce work accurately and to tight deadlines
Basic legal/contractual knowledge
Understanding of standard methods of measurement
Previous experience in similar role desirable
Knowledge of Housing Sector desirable
Valid driving licence
CSCS card at the appropriate level
Take responsibility for own development
Enthusiastic, committed and flexible

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Tenant Liasion Officer

Project Coordinator/Tenant Liasion Officer

Purpose

To promote and deliver a high standard of project coordination and customer care for all residents; ensuring strong communication links exist between the resident, the client and the operational team enabling the works to be managed effectively and proactively addressing any issues as they arise.

Duties and responsibilities

Provide full administrative support including document production, photocopying, data entry, and general duties.
Carry on reception duties and team-wide admin tasks as needed.
Manage time effectively to meet deadlines and support colleagues when required.
Update and maintain data accurately on the internal system and spreadsheets including completions spreadsheets.
Update the client through the client portal or via emails with the job progress
Ensure all administrative processes comply with GDPR, data protection, and internal security policies.
Maintain document control and version management standards.
Support audit readiness by ensuring accurate and timely documentation and data handling.
Co-ordinate and track customer / supplier orders, ensuring all compliance checks are completed.
Work flexibly to meet business needs, including attending training and supervision sessions.
Log job tickets and book appointments for operatives as required
Send electric certificates as and when they are completed to the clients or any other relevant stakeholders
Ensure all paperwork is correctly filled dependant on status, i.e. received, to be booked, to be invoices etc
Invoicing and logging details on the relevant spreadsheet
Processing remittances and archiving jobs once completed
Any other adhoc duties relating to the role as and when required.
Act proactively to maximise comfort for all residents ensuring that any issues which arise are resolved quickly and effectively. Ensure that all residents can access and receive the best possible service.
Demonstrate respect, sensitivity and discretion in a public facing role.
Coordinate and attend pre-start meetings with residents to carry out needs assessment, establish colour choices/styles and complete associated documentation, discuss how to prepare for the works to be carried out, health and safety matters and safeguarding issues etc.
Co-ordinate and attend all relevant Resident Liaison forums to develop relationships with key groups, to inform them of the work taking place, to understand their priorities, receive feedback and address any concerns they may raise.
Ensure effective and regular written communication and information is provided to residents throughout the course of works including pre-start documentation, issuing of notices (7, 14 and 28 day letters or as instructed by the client), information about the scope of works, associated timescales and any changes to the programme. Ensure effective and regular communication with residents through the coordination and administration of contact lists, newsletters, meetings, daily visits, open days and group events etc
Create and maintain daily records of property visits and ensure that records are stored appropriately in accordance with GDPR.
Ensure residents are provided with out of hours contact information.
Develop key client contacts to ensure that the residents are fairly represented and that service delivery is maintained at the highest possible level.
Resolve any escalated complaints and ensure that an effective Complaints and Customer Care Procedure are in place.
Contact residents post-completion to confirm satisfaction/address outstanding matters.
Work closely with the wider team to ensure that contract requirements and Key Performance Indicators are achieved.
Maintain effective working relationship ensuring that Customer Service is delivered at all times.
Monitor and record all complaints of alleged damage to resident’s property or personal belongings, proactively investigating and resolving any concerns, ensuring complaints and proposed solutions are communicated to the management team.
Ensure Equality and Diversity Policies are in place and adhered to.
Work with Senior Resident Liaison Officer developing key initiatives and procedures to ensure best practices are shared within the organisation.
All other duties as assigned.

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TRADES

We are always looking to hear from skilled tradespeople across Wales and the South West.

Whether you are a bricklayer, carpenter, plasterer, painter and decorator, plumber, electrician, roofer, groundworker, multi-skilled operative or something else entirely, we want to hear from you.

About us

R&M Williams is a family-run construction and retrofit contractor founded in 1965. We employ more than 150 people directly and deliver work across construction, maintenance, refurbishment, retrofit and decarbonisation, fire remediation, heritage, healthcare and education. Our clients include housing associations, local authorities, private developers and public sector organisations.

What we offer